Import Inventory

How to access on Fynd Platform

1. Platform Panel
2. Products
3. All products
4. Import (select Inventory)

Video: Fynd Platform - How To Bulk Upload Inventory

1. Click Import.

   

   Figure 1: Import Button
   

2. Select Inventory.

   

   Figure 2: Import Options
   

3. Here, you can download a sample file for adding the inventory of products, either in Excel or CSV format.

   

   Figure 3a: Download Excel Or CSV
   

   

   Figure 3b: Sample Excel For Inventory Upload
   
   note

   The columns that are highlighted in green are mandatory to fill. You will get drop-down boxes for certain columns in the Excel file. Example: Gtin Type, Currency, etc

4. You can start filling the inventory details as shown below. This is similar to the Edit Inventory section which you saw before. In this case, add the inventory details of those 3 products which were earlier imported using Excel.

   

   Figure 4: Inventory Details In Excel
   
   info

   If you don't fill Actual Price and Selling Price columns, those price values will be taken from the product instead. Click here to know more.

5. Now, you are ready to validate your Excel file. Upload your Excel file as shown below.

   

   Figure 5: Validating And Uploading Excel File
   

6. If the file is valid, you can upload your inventory. Click on Upload in the top-right corner. The bulk upload will initiate and it can be viewed under 'Upload History' as shown below. The upload status will be shown as 'Pending'. Wait till the status turns to 'Completed'.

   

   Figure 6a: Batch Job In Progress
   

   You have successfully added an inventory to your products.

   

   Figure 6b: Batch Job Successful
   

Your products will now appear on your website, with positive inventory.

note

What to do if the Excel file doesn't validate?

Use the Check Errors functionality, to find the issues and rectify them.

Importing Bulk Inventory

The Bulk Inventory Import feature lets you update inventory and pricing for multiple products at once using Excel or CSV templates. This saves time and ensures consistency when managing large catalogues. You can import either:

• Inventory data (quantities, stock type, etc.)
• Price data (actual price, selling price, cost price, etc.)

1. Access Bulk Import

1. Go to Products > All Products.

2. Click Bulk Action > Import.

3. Choose from the three available import types:

   • Product
   • Assets
   • Inventory (select this option)

2. Select and download a template

In the Upload Bulk Inventory screen:

• Use the dropdown to choose one of the following:
  • Price Template
  • Inventory Price Template
• Click Download Template to get a sample file in either .csv or .xlsx format.

3. Understanding the templates

Inventory Price Template

This template lets you update stock across different buckets (like damaged, not available, total) and apply logic using commands.

Columns in the template:

Column	Description
Seller Identifier	Unique product identifier (SKU)
Store Code	Code of the store where inventory applies
Quantity	Quantity value to update
Inventory Bucket	Type of stock to update: Total Quantity, Damaged, Not Available
Command	Instruction for how to apply the quantity
Expiration Date	Optional – set product expiry date (if needed)

Supported Commands:

Command Type	Function
Add	Adds quantity to the existing value in the specified bucket
Remove	Subtracts quantity from the specified bucket
Set Total Quantity	Replaces the current total quantity with the specified value
Set Damaged	Replaces the damaged quantity and deducts it from total quantity
Remove Damaged	Subtracts from damaged quantity and adds it back to total quantity
Set Not Available	Replaces not available quantity and deducts from total quantity
Remove Not Available	Subtracts from not available quantity and adds it back to total quantity

Price Template

This template updates the pricing details for multiple SKUs.

Columns in the template:

Column	Description
Seller Identifier	SKU of the product
Store Code	Code of the relevant store
Actual Price	Original base price
Selling Price	Discounted or final price
Currency	Currency format (e.g., INR)
Command	Use Set to apply the prices
Cost Price	Internal cost of the product
Total Quantity	Optional – update total quantity along with pricing
Expiration Date	Optional – set expiry if relevant

4. Uploading your file

1. Click Select File or drag and drop your completed .csv, .xls, or .xlsx file.
2. Add any additional comments if needed (e.g., context, instructions).
3. Click Upload.

note

Make sure your file matches the template structure exactly to avoid errors.

5. Validation Summary

After the upload completes, a Validation Summary appears:

• Displays Total Records, Success, and Errors count.
• If there are errors, click View Summary to inspect them in detail.

6. View Summary

Clicking View Summary opens a pop-up showing:

Column	Description
Seller Identifier	The SKU with issue
Store Code	Related store
Total Quantity	Submitted value
Damaged	Submitted value
Not Available	Submitted value
Command	Instruction applied

note

Rows with red highlight indicate invalid entries (e.g., logic mismatch, missing fields).

You can use this insight to correct the template and reupload only the failed records.

7. Review and validate

Once uploaded:

• The Validation Summary displays:
  • Total records
  • Successful and failed records
• If any errors are found, click View Summary to see:
  • Failure reasons
  • Problematic rows
  • Batch and uploader details

You can also:

• Download the source file
• View upload history
• Filter by date range or upload status (Completed, Partial, Failed)

8. Upload status definitions

Status	Meaning
Completed	All records were processed successfully
Partial	Some records had errors
Failed	No records were uploaded

9. Track Upload History

At the bottom of the screen, the Upload History section lists all past uploads with filters for:

• Batch ID
• Date range
• Upload stage/status

Status types:

Status	Meaning
Complete	All entries uploaded successfully
Partial	Some entries failed
Failed	Entire upload unsuccessful

Click any record to view its full summary, including the source file, errors, and batch details like uploader name and processing time.